ILL Request Search

You can search on a unique number that could identify the request (no prefix required). Enter only one number and Search. Any of the following types of number are possible: ILL number, Our Local Number, Transaction Qualifier, Transaction Group Qualifier, Subtransaction Qualifier, and Supplier Reference number if present. This search returns an ILL request whatever the status.

Search using the barcode number of the physical item.

Search using the ISBN, ISSN, ISMN.

Search using any words in the Title. The search terms are 'normalised' so that search input is converted to lower case, punctuation is removed, word stemming occurs ('farming', 'farmer', 'farms' = 'farm'), removal of leading articles (a, an, the..), and right truncation. Note it is recommended you do not use a wildcard (%) at the beginning of the of search terms as this will adversely affect performance especially on large databases.

Do an exact match search on the client barcode. After entering, the barcode is automatically upper-cased for you.

Search on the name of the requesting user. This searches on whatever is in the Name field which is usually the users full name - but there is no need to search on exact whole name. For example search on Matthews not Jonathon C Matthews. The search is right truncated and terms are also 'normalised' (e.g. McArthur = macarthur); not case sensitive.

Search on the date when the request is due back at the responding library, Oracle format (01 Jan 2010).

Search on all requests you have received from a specific requesting library. Enter the code present in the Location details record.

Search on all requests you have sent to a specific lender (responder). Enter the code present in the Location details record.

If you are a Bureau user you have the option to check this box to cause all standard searches to operate across all the member locations of the currently active Bureau.

Found on the top right of the screen. Click this link to go to another page where you can choose which of the above searches you wish to have displayed in the Standard search screen.

In the list of searches, check or uncheck the boxes of the ones you wish to include / exclude.

This allows you to select:

• Requests where you are the Lender: Requests sent from other locations to your location i.e. when your location is the (Lender (Responder) Location.

• Requests, where you are Borrower:  Requests sent to other locations from your location i.e. when your location is the (Borrower (Requester))Location. These will be requests made by your Patrons or on behalf of Patrons at your location.

• Both will retrieve incoming Lender requests and outgoing Borrower requests that match your other criteria.

• Display Sent messages only: excludes new Requests that have yet to be transmitted (e.g. Requests still at Idle).
• Display Terminated requests: search only returns requests where the Terminate flag is set in the database and the request will not be sent to any locations on the rota.
• Display Not Supplied requests: excludes those requests where the supplier side ILL Action has gone to Not Supplied (or the request is manually set to Not Supplied).
• Search Bureau: if you are a Bureau user you have the option to check this box to cause all standard searches to operate across all the member locations of the currently active Bureau.
• Do not include Completed requests: the default setting. Completed requests are deliberately excluded from the search results.
• Include Completed requests: instead of the above, completed requests are deliberately included from the search results.
• Completed requests only: search results only includes those requests that match other selected criteria and have been Completed.

 

This section allows you to select requests by ILL Numbers, bibliographic details, or by borrower (requester) details. Select the field from the pull-down menu, enter the term you want to use to search and then combine (if required) with another term using AND, OR or AND NOT operators. For example, you could search for the progress of outgoing requests for a specific End User. Note that ILL Numbers includes all forms of Request number - ILLno, TGQ, TQ, STQ, User Reference and Supplier Reference.

Sort by allows you to choose a field from the list box by which to order the list of requests. See below: Sorting the hitlist.

Format allows you to define the output of the search. Standard is used as the default and displays brief records. Print can be used to display full details of each request allowing you to page through records one-by-one and print out individual request records if required. 

 

After completing your selections, press the Search button at the bottom of the screen.